Privacy Policy
Last updated: July 7, 2026
This Privacy Policy explains what information Aven Career Finder ("Aven", "we", "us") collects, why, and how it's handled. Aven has no sign-up or login system — this policy covers the information we collect directly from the quiz flow.
1. Information we collect
- Contact details: name, email address, and phone number, collected before you start the quiz.
- Quiz responses: your answers to the Career Finder's personality questions and AI-generated simulation scenarios, and/or the Stream Finder's academic-interest questions, depending on which tool you use.
- Generated results: your 4-letter personality type and 20-career report from the Career Finder, and/or your recommended academic stream and subject combination from the Stream Finder.
- Precise location data (from your IP address, not GPS): at the moment you submit the contact form, we automatically resolve your IP address to your approximate country, state/region, city, postal/PIN code, latitude and longitude, and time zone, using third-party IP-geolocation lookup services. This happens entirely on our server — it is not an editable field, and it is not something you type in or can change. We use it to make your career suggestions more locally relevant (for example, surfacing government-exam or region-specific careers where appropriate) and to understand our audience.
- Device & technical data: your IP address, internet service provider, device type (mobile/tablet/desktop), operating system, browser, browser user-agent string, and timestamps — collected automatically for security, anti-abuse, and analytics purposes.
2. How we use your information
- To generate and show you your personality type and career-match results, tailored to your region where relevant.
- To let our team review submissions through an internal, password-protected admin dashboard.
- To contact you about your results, or with relevant opportunities, if you've consented.
- To detect and prevent abuse of the service (e.g. spam submissions, automated bot traffic, fraud).
- To improve the quiz content, AI prompts, and regional career recommendations over time.
3. How your data is processed by AI
To generate your simulation scenarios and career report, your personality type, dichotomy scores, scenario answers, and general country/region (not your precise coordinates, name, email, or phone number) are sent to Groq, a third-party AI inference provider, via their API, so results can be culturally and regionally relevant.
3a. Third-party geolocation providers
To resolve your IP address into location details, we query third-party IP-geolocation APIs (such as ip-api.com, ipwho.is, and ipapi.co) at submission time. We send only your IP address to these providers — never your name, email, or phone number. If one provider is unavailable, we automatically try the next, so this lookup does not block you from starting the quiz even if a provider is temporarily down.
4. Where your data is stored
Your contact details and quiz results are stored on our own servers in a structured data file, accessible only to authorized administrators through a password-protected admin panel. We do not sell your data to third parties.
5. Data retention
We retain your information for as long as reasonably necessary to fulfill the purposes described above, or until you request deletion (see below).
6. Your rights
Depending on where you live, you may have the right to access, correct, or request deletion of your personal data. To exercise these rights, contact us using the details on our site with the email address you used when taking the quiz, and we'll act on verified requests within a reasonable timeframe.
7. Cookies
Aven uses a single functional cookie to remember your quiz session (so you don't lose progress on refresh) and, for administrators, a session cookie to stay logged into the admin dashboard. We don't use third-party advertising or tracking cookies.
8. Children's privacy
Aven is not directed at children under 13. We don't knowingly collect personal information from children under 13.
9. Security
We use reasonable technical and organizational measures — including access-restricted storage and admin authentication — to protect your information. No method of transmission or storage is 100% secure, but we work to protect your data appropriately.
10. Changes to this policy
We may update this Privacy Policy occasionally. The "last updated" date at the top reflects the most recent revision.
11. Contact us
Questions about this policy or your data? Reach our support team: